An agenda for board meetings provides a roadmap for productive discussion and efficient decision-making. It is recommended to utilize a template or a structure to prepare an efficient agenda for a board meeting and to place the most important sections at the top of the list. The most common board meeting agenda sections include the call to order and approval of the minutes from the last meeting committee reports, and old business and new business.
Make sure that the agenda for your board includes supporting materials for each item listed. This will ensure that everyone is aware of the discussion and give them the opportunity to review the information prior to the meeting. Make sure you include time limits for each agenda items, so that meetings don’t go overboard and that important discussions aren’t rushed or left unanswered.
Choose a person to write the agenda for the board meeting and distribute it to other board members before the meeting. This gives them a chance to review the meeting documents and prepare their responses.
The meeting will begin by calling it to the order. This lets the chair of the board address the attendees and give an update on the plans. Then proceed with the approval of minutes from the previous meeting followed by a review of the agenda changes that have been received from board members after it was circulated. Then, a section will be designated for strategic planning. If necessary, a closed executive meeting will be held. The meeting is then adjourned.