Companies handle a lot of sensitive data, and a breach can be devastating to the reputation of the brand, customer confidence as well as legal issues. Secure document storage minimizes these risks and ensures that the business can continue to useful source operate without interruption.
Storing information securely in an offsite location also safeguards the physical assets of the business from a variety of threats, such as natural disasters or theft. It also reduces the costs associated with maintaining paper-based systems, and help streamline workflow processes by being able to quickly transfer documents between devices, allowing instant access.
A secure document storage system should have features like access control, encryption and other features to prevent any unauthorized use of data. It should also include an automated backup system for data as well as activity monitoring to spot suspicious activities, and a simple interface that encourages employees to use it and allows the storage of confidential data an effortless aspect of daily work.
View-only functionality helps protect intellectual property as it stops people from editing files or downloading them to their personal computers or mobile devices. This makes them less prone to ransomware. Dynamic watermarking provides an unique stamp that lets anyone who sees an image who they are working with, allowing businesses track down hackers when a leak of data occurs.
As businesses expand as they expand, they have to ensure that their online storage provider can keep up with the growing. The right service provider should offer scalable services, provide flexibility to increase capacity if needed and ensure that workflows aren’t disrupted.